Last month, I helped a 12-person marketing agency cut their admin work by 60%. Not through hiring. Not through better processes. Through five simple AI automations that took less than a week to implement.
Here's the thing about AI automation: it's not about replacing people. It's about eliminating the tasks that nobody should be doing manually in the first place.
1. Email Triage and Response Drafting
The average business owner spends 2-3 hours daily on email. An AI email assistant can:
Categorize incoming emails by urgency and type. Sales inquiries, support requests, spam, and newsletters get sorted automatically.
Draft responses for routine emails. You review and hit send instead of composing from scratch.
Flag priority items that need immediate attention. No more missing important messages buried under newsletter subscriptions.
One client reduced email time from 3 hours to 45 minutes daily. That's 11+ hours reclaimed every week.
2. Meeting Scheduling and Prep
Stop the back-and-forth of finding meeting times. AI scheduling tools can:
Find optimal times across multiple calendars without exposing your full schedule.
Prepare meeting briefs by pulling relevant context from previous conversations and documents.
Send follow-up summaries with action items after each meeting.
3. Invoice Processing and AP Automation
Manual invoice entry is error-prone and tedious. AI can:
Extract data from invoices in any format — PDFs, images, emails.
Match to purchase orders and flag discrepancies automatically.
Route for approval based on your business rules.
4. Customer Support First Response
80% of support tickets are variations of the same 20 questions. AI can:
Answer common questions instantly, 24/7, with your brand voice.
Escalate complex issues to human agents with full context.
Learn from your team's responses to handle more over time.
5. Content Repurposing
One piece of content can become many. AI can:
Turn blog posts into social media threads optimized for each platform.
Create email newsletters from your existing content library.
Generate video scripts from written content.
Implementation: Start Small
Don't try to automate everything at once. Pick the automation that addresses your biggest time sink. Get it working. Then move to the next.
If you're spending more than 5 hours weekly on any repetitive task, there's probably an AI solution that can cut that in half.
Want help identifying the right automations for your business? Book a free strategy call and we'll map out your biggest opportunities.